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QED Naval Ltd GDPR Privacy Policy

By April 18, 2022No Comments

QED Naval Ltd and its affiliated undertakings is committed to ensuring that your privacy is protected. This privacy policy explains how QED Naval ltd (“we” or “us”) use the information we collect about you, how you can ask us if you wish to limit the use of that information and procedures that we have in place to safeguard your privacy. This includes how we collect, handle and process personal information that you may provide to us.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with the General Data Protection Regulation (GDPR). We will not collect any information about individuals, except where it is specifically and knowingly provided, for example, when you apply for a role with us or when you ask to be added to our mailing list.

We rely on your consent to gather, process, store, evaluate and dispose of your personal data.

By submitting your information, you consent to the use of that information as set out in this policy. If we change our privacy policy we will post the changes on this page and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times.

THE INFORMATION WE COLLECT AND HOW WE USE IT

You are not required to provide any personal information on any areas of our  website etc. However, you may choose to provide us with personal data about yourself, for example your name, postal address, email address, telephone number and/or other information regarding your preferences. If you are applying for a role with us you may provide your occupation/training and education history, information for a criminal records check (only where relevant) and details for reference checks. Personal data submitted will be used to allow us, our employees, agents, consultants and sub-contractors to process your request or application for business purposes and for other purposes for which you give your consent, for example, to send you information, news, publications, seminars and events.

We will not transfer your personal data to any third parties other than to our agents, consultants and sub-contractors who assist us in running this website and related services, and who are subject to security and confidentiality obligations.

We may use aggregated information and data / statistics for the purpose of monitoring website usage in order to help us develop the website and our services. This data will not include information that can be used to identify any individual.

We will keep your information confidential, secure and use it in accordance with our internal procedures covering the storage, access and disclosure of information, and all applicable laws.

If you are applying for a job with us, personal information may or will have been provided, by you or a third party who we work with, such as a recruitment agency. In the case of references, these will be from your previous employers with details provided by you.

It is standard practice that job offers will be on the condition of a satisfactory reference, and any other background checks appropriate. You will be made aware of all background checks conducted and information gathered will be subject to the processes outlined in this and other data protection policies.

DISCLOSURE OF YOUR PERSONAL INFORMATION

We will not disclose your personal information to anyone outside of the company except when we are required to do so by law such as to comply with a legal process or regulatory obligation.

TRANSFER OF INFORMATION ABROAD

We may have to pass your information to people employed by us which are based outside the UK and or European Economic Area (EEA). Any transfer of documentation containing personal information will be done securely and in a way that minimises the likelihood of a data breach.

OUR USE OF COOKIES AND OTHER INFORMATION-GATHERING TECHNOLOGIES

A “cookie” is a small text file which is either stored on the user/client hard drive, or in memory until the browser is closed. Cookies help trace users from page to page on an internet site. They are generated by web servers when the user enters an internet page and are passed to the user’s computer and stored for subsequent future access.

We only use cookies in certain areas of our internet sites where we need to remember login details and passwords so that users do not need to log on every time they access those areas of the website. You are not obliged to accept a cookie and you can modify your browser so that it will not accept cookies. However, this may affect your personalised settings and mean that we cannot identify the preferences you have selected.

WHERE DO WE STORE YOUR PERSONAL INFORMATION?

All the information you provide to us is stored on secure servers. The security of these servers is monitored and reviewed by our Head of IT and IT suppliers.

HOW LONG WILL WE STORE YOUR PERSONAL INFORMATION?

For recruitment, we will store all information provided by you for a maximum of 24 months after the recruitment for the position has been completed, for compliance purposes. Should we intend to hold your personal information for the purposes of future recruitment rounds, we will obtain your consent to do so.

If you have asked to appear on our mailing list, we will retain your information until you advise us otherwise. If you have made a general enquiry we will retain your information for 24  months.

HOW DO WE STORE INFORMATION PROVIDED SPECULATIVELY?

If we receive an unsolicited CV, we will store the personal information for a period of 24 months.

YOUR RIGHTS

  • You have the right at any time to ask for a copy of the information about you that we hold and we will not charge a fee for such requests.
  • In addition to this right of access, you will also have the following rights: erasure, restriction of processing, objection and data portability.
  • You have the right to withdraw your consent to process your data for the purpose of recruitment at anytime. In order to do so you should contact us by using the contact form on our web page.

UPDATING YOUR DETAILS

If any of the information that you have provided to us changes, for example if you change your email address or if you wish to cancel your request, please let us know by using our contact form on our web Contact page.

HOW TO CONTACT US

We welcome your views about our website and our privacy policy. If you would like to contact us with any queries, request for oral policy, or comments, please use our contact form on our Contact Us web page.

To exercise any of your rights listed above, or should you have any questions about this Privacy Notice, use our contact form on our Contact Us web page. ( https://qednaval.co.uk/contact/ ).

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